Privacy Policy

Last updated 5 October 2026

BitAgrix, operated by Bitroot Technologies, respects your privacy and processes personal information in line with the Protection of Personal Information Act (POPIA). This policy explains what we collect, why, who we share it with and your rights.

What we collect

  • Account details: your name, email address, phone number (optional), farm name and location, and your password (stored only in scrambled form).
  • Farm records you enter: animals, crops, fields, tasks, stock, expenses, invoices, staff details, photos and notes. Customer names and emails you add for invoices are kept for you.
  • Billing details: your plan, invoices and payment history. Card details are entered on PayFast's secure page and never reach our servers; we keep only a PayFast token and the last four digits and expiry of the card.
  • Usage and security information: sign-in times, device and browser type, IP address and actions taken in the app, to keep accounts safe and to fix problems.
  • Messages: what you send our support team or the AI assistant.

Why we use it

To provide and secure the service, bill you, send receipts, reminders and alerts you ask for, give support, improve the product, and meet legal obligations. We send trial tips and farm alerts by email; you can switch optional emails off under Profile, Notifications, or with the unsubscribe link in each email. Account, security and billing emails are always sent.

Who we share it with

We do not sell your personal information. We share only what is needed with trusted providers who help us run the service:

  • PayFast (payments).
  • Our hosting and email providers, to store data and send email.
  • Our AI provider, which processes the text and photos you send to the AI assistant in order to answer you.
  • A weather data provider, which receives the approximate location of your farm to give forecasts.

We may also disclose information where the law requires it.

How long we keep it

We keep your information while your account is open and for as long as we need it for billing, tax and legal reasons afterwards. You can ask us to delete your account and records.

Keeping it safe

Data is sent over encrypted connections, passwords are stored securely, and access is limited to people who need it. You can control what each of your staff members can see. No system is perfectly secure, so please use a strong password and sign out on shared devices.

Cookies and local storage

We use your browser's storage to keep you signed in and remember choices such as theme and photo size. We do not use advertising trackers.

Your rights

You may ask to see the personal information we hold about you, correct it, delete it, or object to how we use it, by emailing support@bitagrix.co.za. If you are unhappy with how we handle your information you can complain to the Information Regulator of South Africa.

Contact

Our information officer can be reached at support@bitagrix.co.za. We will update this policy when our practices change and tell you about important changes.